Which presentation formats are supported?

Organizers and speaker will be able to upload every common presentation format. Whether it is an offline format like PowerPoint or an online service like Google slides. File uploads can be done through a personal upload-page and in the Slidecrew portal.

File formats

Slidecrew supports most common presentation file-formats.

  •  Microsoft PowerPoint (Windows or Mac based)
  •  Apple Keynote
  • Open Office Presentation files (odp)
  • Adobe PDF documents
  • Audio
  • Videos (all common codecs and sizes, we advise to use MP4 format)

Online presentation tools

Slidecrew supports online presentation and voting tools.

How do I configure a presentation laptop for my event?

The laptops have arrived and need to be set up as either a presentation laptop or backup laptop. We will guide you through the process of doing this.

  1. Make sure you have the latest version of our application. If not, you can find it on our website.
  2. Go to the web portal and log in.
  3. In the menu, click on “Core” and then on “Clients”.
  4. Check if a client has been set up for the correct room. If not, follow these steps:
      1. At the bottom click on “Add”.
      2. In the new line, fill in the data.
      3. Press the diskette icon on the right to save the new client.
      4. Refresh the page.
  5. On the line with the correct client, click on the USB drive symbol on the right. A popup will appear.
  6. If the laptop is only active for one day, you may wish to check the box “Override date”.
  7. Press on the button “Download” to download the config file.
  8. On windows, put the config file in the installation folder of the application. On mac, put the config file on the desktop.
  9. Start the application and confirm that everything is working correctly.

You have just successfully set up a new presentation laptop.

What information do I need to put in an excel file that will be imported?

Sometimes it can be a bit unclear what information we at Slidecrew need to do a proper database import. If we did not supply you with an excel file to put your information in, here we present a list of all the data we need to successfully import your information into our database.

These are the columns that we need:

  • Day
  • Session title
  • (optional) Session subtitle
  • (optional) Session topics
  • Session start time
  • Session end time
  • (optional) Session chair
    • Firstname
    • Lastname
    • Company
    • Country
  • Room name
  • Presentation title
  • (optional) Presentation subtitle
  • Presentation duration
  • (optional) Presentation start time
  • (optional) Presentation end time
  • Speaker(s)
    • (optional) Title
    • First name
    • Last name
    • Email address
    • (optional) Job title
    • (optional) Company
    • (optional) Country
    • (optional) Biography

If you have supplied all of this information, we can import your file into our database. After this, we can show you a clear overview of your event

How do I cancel a presentation?

Sometimes a speaker cannot attend a conference and there is nobody to replace them. The only solution is to cancel the presentation.

We will guide you through the process of cancelling a presentation.

  1. We need to find the presentation. The quickest way to do this is by clicking on “Programme” in the menu and then selecting “Presentations”.
  2. Find the correct presentation by scrolling down (presentations are sorted by time) or by using the search function.
  3. If you have found the correct presentation, press on the gear symbol on the right to edit the presentation.
  4. Find the box in the column “Withdrawn” and add a checkmark by clicking on it.
  5. Save the presentation by clicking on the diskette symbol on the right.

You have now successfully cancelled a presentation.

How do I change a person’s information?

In some cases, the information on a person is missing or incorrect. We will show you how to edit a person’s information.

  1. Look for the search box on the menubar
  2. Type part of the name of the person and click when you have found the correct one.
  3. On the new page, click on the button “Edit” which is just below the personal information.
  4. In the popup, change the relevant information and click on the button “Save” when you are done.

You have now updated a person’s information.

How do I recover a lost Slidecrew account password?

Have you forgotten your Slidecrew account password and now want to recover the lost password? Even the most tech-savvy people forget their passwords now and then. That’s why Slidecrew makes it super easy to recover a lost password securely. In this article, we will show you how to easily recover your lost password.

forget passwordFirst, go to the login screen of your Slidecrew portal. The login page of your presentation portal is located at:


Replace, example.slidecrew.com with your website address. Your Slidecrew portal login screen has a “Forgot your password? Set up a new one” link just below the login form.

You will be asked to enter your email address and if your email is in our database we will immediately send you a reset link. If no email is received within 10 min, please contact support, we will help you to get back on your feet.

How do I change the speaker of a presentation?

Sometimes a speaker cannot attend the conference and another person has to give the presentation. This will usually be a co-author on a scientific paper.

We will guide you through the steps you need to take if you want to change the speaker of a presentation.

  1. Check if the new person already exists in the system. If they exist, continue to step 4.
  2. In the menu, click on “Persons” and then “Add person”.
  3. Fill in all the data you have at that moment (at least the last name is required) and press the button “Add person” at the bottom. You will be redirected to the list of all persons.
  4. Now it is time to edit the presentation. In the menu click on “Programme” and then on “Presentations”.
  5. Find your presentation by either scrolling down (presentations are sorted by time) or by using the search box.
  6. If you have found your presentation, click on the gear symbol on the right to edit the presentation.
  7. In the speaker column, type a part of the name to find the correct person. Click on the person to select them.
  8. You can also remove other speakers by clicking on the x next to their name.
  9. Click on the diskette symbol on the right to save your changes. Any changes you make will only be saved after you pressed this button. If you don’t want to save your changes, don’t press on the diskette symbol.

You have now changed the speaker on a presentation.