Slidecrew is a presentation management system. In short, the system makes sure that a speaker’s presentation files are available in the right room at the right time. It creates a clear overview of all presentation and automates several tasks so that running around with a flash drive is a thing of the past.
For event organizers, please take note of the following steps:
Many event organizers have an event registration system, which contains data such as sessions, presentations and speaker info. We can easily import this data into our system using either Excel or an API interface. Of course, it is also possible to create your event from scratch in the Slidecrew web portal
After the data has been imported, we give the event organizers access to the webportal. Here, they can make changes to the programme and start uploading presentation files.
Together with the event organizers, we create a personalized email that will be sent to every presenter. The email contains one or more links, depending on the number of presentations, that the presenter can click on to upload their presentation files.
Slidecrew sends the upload invite emails to the presenters at the agreed-upon time.
Using the link in the email, presenters can upload their presentation files which are added to their presentation. They can do this by dragging their file to the upload screen. If the presenter wants to upload a newer version of their presentation, they can do this with the same link. The old version of the file will be archived and the new version will be used for the presentation. It is also possible to upload several files at once. For example, a PowerPoint and a video file.
A non-exhaustive list of files and presentation formats that we support:
After uploading, the presenters are invited to check their presentation at the speaker service centre, which is at the event.
It’s also possible to upload files directly from the webportal.
The event organisers can see in the web portal which presentation files have been uploaded. In case the organisers want to make changes to the programme, all the presentations and their files will just move along with the changes.
Slidecrew has developed an algorithm that automatically checks the presentation file for the number of slides, size ratio, images, embedded video files and if any unusual fonts are used. This allows both the event organisers and technical staff to see if there are potential problems with the presentation file, which can then be addressed at the speaker service centre.
During the event, there will be a speaker service centre where presenters can upload, check and edit their presentations. The computers available there are exact copies of the computers in the room. This ensures that there will be no compatibility issues.
For the computer in the presentation room, we offer two different software tools: a stand-alone version (for break-out rooms and sub-session rooms) and a technician version (for rooms with a technician).
Kiosk app (break-out room/sub-session, no technician)
It is also possible to create a custom layout for specific sessions like sponsored sessions.
Slidecrew can automatically turn presentation files into PDF files. (The PDF files are protected). The presentations can be made available online by either the event organizers themselves or automatically on the event website (through a script from Slidecrew). The web portal contains an overview of all the presenters that gave permission for this.
Throughout the entire process, we can keep the organizers up to date with a wide range of statistics, available in the web portal.
After ordering your conference portal, we will make the portal ready for you to use. When we are finished setting up your private portal, we will send you an email with:
There are multiple ways of adding a file to a presentation. We will go through the two most common methods of doing this.
Sometimes a speaker cannot attend a conference and there is nobody to replace them. The only solution is to cancel the presentation.
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