Expore Slidecrew’s Innovative Presentation Management System

The core of the product is based on ensuring that presentation files are always where they need to be, at the right time. Using an event portal and a set of on-site apps to facilitate an intuitive workflow for presenters and staff.

We also offer a number of convenient peripherals, such as timers and digital signage that update in real time.

Slidecrew portal showing agenda/programme/timetable/time table with various session, presentations, workshops, keynote sessions, moderators, presenters and file errors. The portal is part of the slidecrew software ecosystem.

The Event Portal

All events can be managed by you from start to finish.
Our portal enables you to:

Create a New Event

With slidecrew you can create a new event from scratch with very little effort.

The inituitive event wizard will lead you through an easy 7-step process, setting up your event with all the features you will need for your congress. Upon completion, you are ready to kickstart your event without delay.

For instance, import your conference programme from an Excel file directly into the slidecrew portal, streamlining your workflow even further.

Slidecrew v2 create new event landing page. Let's start creating your new slidecrew event!
Highlights from the process of creating a new slidecrew event. Current billing box with prices. Icons used in the portal. New event created loading screen.
Slidecrew v2 create new event landing page. Let's start creating your new slidecrew event!
Highlights from the process of creating a new slidecrew event. Current billing box with prices. Icons used in the portal. New event created loading screen.

Make Changes to the Programme

Discover a user-friendly event programme page designed to provide you with a clear overview of your event, including keynote sessions, breakout sessions, workshops, sponsored/satellite session, and symposiums.

This intuitive platform makes modifying your event program a breeze, allowing you to easily update information and make changes on the go. Whether you’re adjusting conference rooms, lecture halls, meeting rooms, auditoriums, or theaters.

View important details, such as start and end times, session titles, presentations, moderators or chairs, all presented in a visually pleasing format. Maintaining a clear, organized event schedule has never been this simple.

Explore Slidecrew's programme overview. Also called timetable, or sometimes agenda. Multiple rooms available and multiple sessions per room per day. Add more sessions or presentations easily. Drag and drop your sessions to change the times or the rooms.
Highlights from the slidecrew programme page. A session with 5 presentations, a device in a room is downloading files, a presentation has a speaker and two files.
Explore Slidecrew's programme overview. Also called timetable, or sometimes agenda. Multiple rooms available and multiple sessions per room per day. Add more sessions or presentations easily. Drag and drop your sessions to change the times or the rooms.
Highlights from the slidecrew programme page. A session with 5 presentations, a device in a room is downloading files, a presentation has a speaker and two files.

Edit Presenters & Moderators

Welcome to the Presenters & Moderators page, your central hub for managing the key contributors who elevate your events. Here, you have the option to easily add, edit, and update profiles for speakers, presenters, moderators, and chairs. In each profile, you can specify important details such as job title, affiliations, country, and current email address.

We understand the unique nature of each congress. That’s why our platform is designed to accommodate custom data, allowing you to tailor your presenters’ profiless according to your needs.

Overview in the slidecrew portal of all the users. Sort them by many columns, such as name, email, user level, job title, company and status.
Highlights from the user overview page. Add multiple speakers to a presentation. View the user information.
Overview in the slidecrew portal of all the users. Sort them by many columns, such as name, email, user level, job title, company and status.
Highlights from the user overview page. Add multiple speakers to a presentation. View the user information.

Check & Upload Files

Adding files to presentations will be a breeze with the integrated file upload feature.

Whether you’re overseeing a Speaker Service Centre, Speaker Ready Room or Slide Preview Center, rest assured that all the files will be uploaded with lightning speed to your dedicated local caching server or the closest data center.

The Slidecrew platform allows many different presentation formats, including: Microsoft PowerPoint, Apple Keynote, Adobe PDF, OpenOffice ODP, Prezi (online), Video Files, Vimeo, Youtube, Google slides. Up to a maximum file size of 5 GB.

The automated scan tool meticulously reviews each uploaded file, promptly generating a comprehensive report highlighting potential issues within your presentation or video file. This includes pinpointing missing fonts, externally linked videos, and video codec concerns, ensuring a seamless and flawless presentation experience.

For a detailed overview of supported formats and guidance on file uploads, consult our File Upload Guide.

Overview page of all the uploaded files in the event portal. Files are automatically scanned and will give a lot of information. This information will be displayed in a nice table overview.
Highlights from the file overview page. Uploading new files. File overview with a few scan results from our automated file scanning tool
Various icons of file types supported by the slidecrew system. Powerpoint, Keynote, pdf, prezi, vimeo, youtube, video files, audio files, images, Excel
Overview page of all the uploaded files in the event portal. Files are automatically scanned and will give a lot of information. This information will be displayed in a nice table overview.
Highlights from the file overview page. Uploading new files. File overview with a few scan results from our automated file scanning tool
Various icons of file types supported by the slidecrew system. Powerpoint, Keynote, pdf, prezi, vimeo, youtube, video files, audio files, images, Excel

Room Overview

Keeping track of what is happening in any room at your event is easy with the room overview provided by our venue apps and info displays.

  • Room Information
  • Technician
  • Moderator
  • Speaker Service Center
  • Timer
  • E-Posters
  • Kiosk
Room Overview with the following features: Room Information, Technician, Moderator, Speaker Service Center, Timer, E-Posters, Kiosk
Room Overview with the following features: Room Information, Technician, Moderator, Speaker Service Center, Timer, E-Posters, Kiosk

Automated Personalised Emails

Our automated personalized email system empowers you to effortlessly create and schedule unique messages tailored to:

  • Speakers: Including individualised links to their upload page, so they can upload in advance. Automated reminders are also sent out to your last-minute uploaders.
  • Moderators & Chairs: Providing an overview of the sessions they host.
  • Technicians: Giving guidance, access to content and scheduling.
  • Support staff: Ensuring all the information they need is at their fingertips.

With Slidecrew, you can get email statistics (for example open/click rates) to optimize your conference experience.

File Upload Process

Slidecrew on-site e-poster app. Digital poster stations with touchscreen, fully interactive, search for authors and institute, zoom, pinch, qr, scan with phone, download. Moderated poster sessions.

Explore ePosters

An intuitive touch-screen interface makes browsing and downloading posters simple and convenient.

With the ePoster system, hundreds of submissions can be viewed using only a handful of screens.

Branded
Room Information

Slidecrew’s digital signage updates live as your event progresses, or with any last-minute changes to the agenda.

Keeping event goers informed ahs never been so easy.

Branded Room

Slidecrew Apps

We use several on-site apps to manage file checking and distribution. Putting tools
and information into the hands of your moderators, technicians and organisers.

Speaker Service
Center App

At the Speaker service centre, a queue system sends speakers to check-in stations where they can view, edit or re-upload their presentations files.

Speaker service App
Speaker service App
Speaker service App

Kiosk App

The kiosk app downloads and manages all presentations files for its allocated room, using a simple interface for either staff or speakers to use.

Technician App

The technician app has the same functionality as the kiosk, but with more information and functionality, keeping technicians informed and in control.

Moderator App

Session chairs and moderators need to stay up to date and informed about speakers and presentations for their sessions.

The moderator app puts all the information at their fingertips.

Presentation Timer

Timer screens function not only as a way for speakers to keep track of their progress, but also a way to for staff and moderators to discreetly inform presenters, without breaking their flow.

Local caching server

Introducing Slidecrew’s On-Site Caching Server: Experience Unmatched Speed and Reliability! With our cutting-edge on-site caching server, you can expect nothing less than blazingly fast performance, even in areas with lower bandwidth internet connections. Gone are the worries of internet downtime affecting your presentations. Our caching server ensures continuous operation, allowing you to stay online without disruptions during short internet outages. Enjoy the convenience of lightning-fast upload and download speeds within your local network, making managing your conference a breeze.

Our server also features robust database caching, optimizing data retrieval and processing for increased efficiency. And with file versioning, you have the confidence of accessing previous iterations of your files, enabling smoother collaboration and peace of mind.

Slidecrew for any Device

Our software is adapted to all types of
devices so that youcan manage your event
from anywhere in an adapted way.

Our software is adapted to all types of devices so that you can manage your event
from anywhere in an adapted way.

Find out what else we can do for you

This page just stratches the surface of the powerful tools for event management that our software puts at your disposal.
For more information contact us, book a demo, or find us on social media.