Smart, Secure Presentation Collection for Conferences and Events

Slidecrew is conference presentation software that simplifies how you gather and manage presentation files from speakers, whether for a single-room event or a large international conference. Our cloud-based upload system for conferences helps organisers collect, track, and distribute presentation files, ensuring presentations arrive without delay, and without the usual file chaos.

Why Presentation Collection Matters for Your Conference

Organising a successful event starts with dependable presentation management. With Slidecrew, you eliminate email clutter, version confusion, and last-minute USB stick chaos. Our platform centralises the upload process and ensures all files arrive on time, in the right format, and in the right room.

Key advantages:

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Collect speaker files through branded, personalised upload links

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Accept PowerPoint, PDF, video, and even Keynote files (on Mac setups)

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Automatically scan uploaded files for errors or compatibility issues

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Set deadlines and send reminders to keep your schedule on track

Conference room setup with moderator desk and large display screen, ready for preloaded presentations managed via Slidecrew’s centralised file collection system
Icon representing custom branding options, such as logos and colors, for personalised speaker upload pages and email templates.

Branded Upload Portal

Each speaker receives a unique upload page, tailored to your event, to simplify conference file submission. Step-by-step guidance ensures a smooth process, reducing confusion and cutting down on support requests.

Icon symbolizing support for multiple presentation file formats including PowerPoint, PDF, video, and Keynote.

File Format Flexibility

Accept PowerPoint (.ppt/.pptx), PDF, video (MP4, MOV), and Keynote (on macOS), for smooth playback. This flexibility helps avoid last-minute reformatting issues and ensures every presentation plays back exactly as expected. This prevents the common AV issues that arise from unsupported formats or outdated slide versions, saving valuable technician time during setup.

Icon representing real-time tracking in the presentation collection process, showing how organizers can monitor uploads, identify missing files, and send targeted reminders through the Slidecrew dashboard.

Real-Time Tracking

Keep a real-time overview of all incoming files with our dashboard. Presentation file tracking lets you instantly see which sessions are complete, which speakers are missing, and take action with targeted reminders.

Icon representing secure cloud-based storage with automatic redundancy and GDPR-compliant data handling for presentation files.

Cloud-Based Storage

All presentation files are stored securely in the cloud, with automatic redundancy and EU-compliant data handling.

For added reliability, local caching servers can be deployed on-site to ensure offline playback—even if the internet goes down

Slidecrew portal showing a branded email template editor with dynamic tags, highlighting automated speaker communication, upload link generation, and campaign tracking features.

Built-In Email Campaigns for Better Speaker Coordination

Slidecrew lets you easily schedule and manage personalised email campaigns to collect presentation files. Use dynamic tags to customise every email, generate upload links, and send reminders at just the right time.

Email features include:

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Create multiple branded email templates

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Schedule campaign delivery in your timezone

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Filter by speaker type: Moderator, Speaker, or E-Poster Submitter

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Set conditions such as: “Skip no files uploaded”, “No disclosure slide”, or use a custom filter

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Track delivery and open rates

Available dynamic tags:

  • {fullname} Full name of the recipient
  • {shortname} Title and last name
  • {firstname} Given name
  • {lastname} Family name
  • {scancodetext} Plain SC- code
  • {eventname} Event name
  • {uploadlink} Upload page URL
  • {presentations} List of presentations
  • {presentationemails} Upload links for each
  • {moderatorlink} Moderator page link
  • {sessions} Sessions this person is assigned to
  • {custom:person:my_custom_data_name} Custom data field

Upload Page Features That Simplify Submission

Each speaker receives a unique upload page, tailored to your event, to simplify conference file submission. The upload interface is branded, intuitive, and fully compliant with data protection regulations. With upload servers in over 20 locations worldwide, uploads complete quickly—even over slower connections—thanks to our global delivery network.

Organisers can customise each upload page with event instructions, deadlines, and contact details. Optional permissions, like file publishing or disclosure slides, give you control over what gets uploaded and when. Combined, these features reduce technical issues, minimise support requests, and keep your presentation workflow on track.

Upload page highlights:

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Allow Apple Keynote (on Macs)

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Enable publish permission checkbox

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Customise intro text, instructions, and contact information.

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Set pre-upload open/close dates

Slidecrew speaker upload page with event branding and clear instructions, highlighting a user-friendly, GDPR-compliant interface with fast, secure uploads via global server locations.

Ready to Simplify Your Presentation Workflow?

Slidecrew makes presentation collection fast, reliable, and fully under your control. Give your speakers a smooth upload experience, and your team the tools, including speaker ready room tools, to stay in control from file collection to final presentation delivery.

Sign up
or
Request a Demo
and see Slidecrew in action.
Illustration of the Slidecrew presentation workflow, showing the end-to-end process from speaker upload to on-site delivery, emphasizing control, reliability, and ease of use.

Frequently asked questions

What presentation formats does Slidecrew support

PowerPoint (.ppt, .pptx), PDF, video files (MP4, MOV), and Keynote (on Apple computers).

Can presenters upload their own files?

Yes, each speaker gets a personalised upload link with clear instructions.

Can we set upload deadlines?

Absolutely. Different deadlines can be assigned for example: One/Two day before the event, the day of the event, 24 hours before the presentation or 1 hour before the presentation.

Is Slidecrew GDPR-compliant?

Yes. All uploads are stored securely with GDPR compliance, and files are deleted shortly after the event.

Is offline use supported?

Yes. Our local caching servers ensure that presentation playback is possible even without an internet connection.
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