Setting up your event in Slidecrew is a simple and guided process. This page will walk you through creating a new event portal as well as switching between events.
Log in to Slidecrew portal and use the Event Selector on the top left to navigate to the event creation page. Follow the step-by-step wizard to set up your new event, including selecting plans, rooms, and days.
- If you don’t yet have any events associated with your account yet, you’ll see a “Create Event” button.
- If you’ve already been invited to one or more events, the most recently viewed event will load automatically, and its name will appear next to the Slidecrew logo at the top left of the portal.
Step-by-Step Event Creation Process
The Event Creator guides you through setting up your event, ensuring nothing is missed. Simply follow the prompts and provide the necessary information at each step.
Click the “Start” button to begin the setup. A progress tracker on the left side of the screen shows your current step, and you can revisit previous steps if needed.
Note: please make sure you have a Slidecrew account first.
At the top of each page, you’ll find a currency selector. While all prices are based on the Euro, selecting a different currency provides an approximate conversion for your convenience.
The “Current Billing” section on the right keeps you informed of the items you’ve selected and their pricing as you proceed.
1
Choose Your Event Plan
Select the plan that best fits your event, as each package includes different features and available options may depend on your selection. You can always go back and modify your choice later if needed.
2
Configure Your Days and Rooms
Set the scope of your event by draging the sliders to specify the number of rooms and days your event will need.
- Days: Include only the days sessions will be held using Slidecrew. You can still access the portal on other days without listing them here.
- Rooms: Only include rooms where Slidecrew’s presentation management services will be used. The Speaker Ready Room is already included and ePosters do not need to be assigned to a room.
3
Add ePosters
If your event will be using ePosters, decide how many you’ll need by adjusting the slider. This refers to the number of poster submissions, not the number of poster screens, the software will not limit the number of ePoster stations.
Note that the availability of this feature depends on your chosen event plan.
4
Select Extra’s
Currently, the Extras section includes the option for Event Data Import Assistance. This is for clients who may not be familiar with the spreadsheet import tool or who need assistance with setting up an API connection for automatic updates between Slidecrew and another event platform. Additional features will be added over time.
5
Event Information
Fill in basic details about your event, such as its name and dates. Fields marked with a red asterisk are mandatory, while optional fields can be filled in later or skipped if not relevant.
6
Provide your billing information for invoices, quotes, or payments.
- Mandatory fields (e.g., VAT number) are marked with a red asterisk and may affect the way your invoice or quote is processed.
- The “Continue” button will remain inactive until all required information is completed.
7
Confirm Your Order
Review your order summary before finalizing. This page lists all selected items and their prices. You’ll see two options:
- “Get Quote”: Generates a PDF quote with your selected items and pricing. The quote includes a link to return to the event creation process without repeating earlier steps.
- “Checkout”: Directs you to the Mollie payment platform to process payment.
Once payment is confirmed, your event portal will be created, and you’ll see a loading screen indicating the setup is complete.
With your event portal set up, you’re ready to start inviting staff and managing your event details. For the next step, check out the Inviting Staff and Adding Users page.