How to Import Event Data into Slidecrew

Import event data using a spreadsheet to quickly build your event in Slidecrew.

The import tool lets you upload sessions, rooms, presentations, speakers, and moderators using an Excel file.

Step 1: Download the Template

Use our ready-made spreadsheet template to get started.
Download the Excel template

You can also use your own spreadsheet if it has similar data.

Column Types in the Template

Each column header in the template is colour-coded:

  • 🟩 Green: Required details (e.g. session title, speaker name)
  • 🟦 Blue: Auto-generated ID numbers (you can leave these blank)
  • 🟨 Yellow: Optional info (e.g. stream links, bios)
  • ⬛ Grey: Hidden column – don’t change this
Template spreadsheet with example import event data filled in

What You Can Import

The spreadsheet includes sections for:

Sessions

  • Title, type, time, date, and room
  • Optional: subtitle, topics, stream link

Presentations

  • Title, duration, subtitle
  • Optional: abstract, panel/remote tags

Speakers

  • First and last name
  • Optional: email, job title, company, biography

Moderators (Session Chairs)

  • First and last name
  • Optional: job title, email, biography

Commitments with Multiple Speakers or Moderators

To add more than one speaker or moderator to a session:

  • Add a new row with the same session and presentation name
  • Replace the speaker or moderator details with the new person’s info
  • Leave repeated optional info blank if already added earlier

Step 2: Upload Your Spreadsheet

  1. Go to the Imports tab under the Core menu
  2. Click Select file and choose your spreadsheet
  3. Check the column matches and use the dropdowns to adjust if needed
  4. Click Start import

Slidecrew will process your file and show a message when it’s done or if there is an error.

See how to create and switch between events.

Need help?

If the tool shows an error after your event data import, and you’re unsure how to fix it, please contact our support team.

Do I have to use the Slidecrew template?

No. You can edit your own spreadsheet, as long as it matches the column format.

My event shows the wrong dates after importing

The import tool may have confused the month and day part of the dates, please follow the date format MM/DD/YYYY

Can I import multiple speakers per presentation?

Yes. Use new rows with the same session and presentation names

What if I make a mistake during import?

You can edit data manually after the import or clear the database, then try again with a corrected file.
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