Effective event communication emails help presenters upload their files, moderators view their sessions and organisers stay in control.
Slidecrew event email campaigns combine dynamic tags with role-based lists, so one template suits hundreds of recipients while still feeling personal.
Build the perfect template
Open the editor
- Go to Email Campaigns › Templates.
- Click Create template.
Complete the header
| Field | Purpose | Tips |
|---|---|---|
| Email name | Portal reference only | Keep it short: Speaker upload reminder |
| Subject | Shown in inbox | Add the deadline: Upload slides by 12 Aug |
| From name | Visible sender | Use the organiser brand |
| From address | Your verified domain (subscription) or noreply@slidecrew.com | White-labelling builds trust |
| Reply-To | Where answers go | Point moderators to a tech desk, speakers to programme staff |
Draft the body
Write in plain text or HTML. Insert Tags to fill personal data automatically.
| Tag | Inserts… |
|---|---|
| {fullname} | Dr Jane Doe |
| {eventname} | MedTech Expo 2026 |
| {uploadlink} | Unique speaker upload URL |
| {moderatorlink} | Moderator dashboard |
| {presentations} | Talk titles list |
| {custom:person:badge_id} | Any custom field you added |
Preview and send a test to your inbox before saving.
Design a targeted campaign
Launch the Campaign Manager
After saving, click Create campaign on your new template.
Choose recipients
Tick one or more roles. Slidecrew removes duplicates automatically.
- Speaker
- Moderator
- e-Poster submitter
Apply send filters
Use up to two at once for tight control.
Speaker filters
- Skip “No files” – ignores panel discussions with no uploads
- Skip uploaded – reaches only late submitters
- Publish unknown – chases missing publication consent
- No disclosure slide – flags decks missing declarations
- Missing form – reminds users to finish questionnaires
Schedule delivery
- Set Start date & time.
- Slidecrew sends in small batches (30-60 seconds apart) to avoid spam flags.
- Paused campaigns can be resumed or edited at any point.
Monitor performance
| Metric | Where to view | Why it matters |
|---|---|---|
| Sent / queued | Campaign list | Confirms full delivery |
| Opens | Campaign details | Shows engagement level |
| Clicks | Tag link click-through | Verifies upload page usage |
| Upload status | Event dashboard | Tracks who still owes files |
FAQ’s
Select the Skip uploaded speaker send filter.
This is currently possible for Subscription customers only.
The next campaign rebuilds lists automatically, so nobody gets irrelevant messages.
Keep your audience informed
Start using Slidecrew event communication emails today and give every participant the right link, at the right time, for a smoother run-up to show day.